Greeting,
A documentation plan is written to help stakeholders better understand how the business process works. It encourages knowledge sharing and paints a bigger picture of how strategy and procedures work within the department. A documentation plan’s sole proprietary purpose is to give people the information they need to use the product. A well-crafted one can save time and money while meeting expectations and desired outcomes. While planning documentation, there are countless platforms to work with. A few that I have worked with are Microsoft Teams, Google Docs, and simple forms like Excel. When writing my plan, I will keep it simple, using either a roadmap detailing the transition phases or an Excel spreadsheet.
While doing a task this big, estimating a precise timeline isn’t easy. Some formulas can be factored in, but overall it is based on the size, scope, quality, and production. Breaking things into manageable chunks and focusing on one section at a time will allow you to keep track of progress and skillfully manage time constraints. The famous saying “Rome wasn’t built in a day” implies well with documentation planning ideally.